Company Description

At PayNearMe, we’re on a mission to make paying and getting paid as simple as possible. We build innovative technology that transforms the way businesses and their customers experience payments. Our industry-leading platform, PayXM™, is the first of its kind—designed to manage the entire payment experience from start to finish. Every click, swipe or tap is seamless, fast and secure, helping non-commerce businesses boost customer satisfaction, accelerate payments, and reduce costs.

Our single platform handles it all: cards, ACH, digital wallets such as PayPal, Venmo, Cash App Pay, Apple Pay and Google Pay, and even cash at more than 62,000 retail locations nationwide. Today, thousands of businesses across consumer lending, iGaming and online sports betting, property management, and tolling trust PayNearMe to deliver a payment experience that drives real results.

In September 2025, we raised a $50 million Series E funding round to accelerate our growth.

We’re a team of 300+ employees across 41 states, headquartered in Silicon Valley with satellite offices in Dallas, TX and Holmdel, NJ.

Join us and be part of a team that’s shaping the future of payments—one experience at a time.

PayNearMe is seeking a highly organized, proactive Executive Assistant to support our Chief Executive Officer and Chief Operating Officer, both based in the San Francisco Bay Area. This remote, six-month temporary role will provide coverage during a planned parental leave. You will receive hands-on training and a structured handoff from the current Executive Assistant before their leave begins, helping you build familiarity with the executives, priorities, and workflows.

You will help our CEO and COO stay focused on their priorities by managing their calendars and inboxes, coordinating travel and meetings, and keeping commitments and follow-up actions on track. You will work closely with the executive team, board members, internal partners, and external stakeholders, handling sensitive information with discretion and sound judgment.

The ideal candidate is resourceful, calm under pressure, and comfortable working independently in a distributed organization. This role requires availability aligned with the executives’ core working hours in Pacific Time.

Please note: The anticipated start date of this position is February 2027.

Responsibilities

Executive Support

Manage complex calendars for the CEO and COO, prioritizing requests, resolving conflicts, protecting focus time, and coordinating across time zones.
Triage executive inboxes, identify urgent messages and decisions, organize correspondence, and draft or route responses as appropriate. Track outstanding requests to ensure timely follow-through.
Coordinate business travel, including flights, accommodations, ground transportation, and detailed itineraries. Manage changes and communicate updates promptly.
Prepare and submit executive expense reports, organize receipts, and resolve questions with Finance in accordance with company policies.
Coordinate contract signatures with Legal and internal stakeholders, confirm required approvals before routing documents to authorized signers, track completion, and ensure executed copies reach the appropriate owners.
Support special projects by coordinating resources, tracking deadlines, and following up on commitments.

Meeting and Event Coordination

Coordinate small to medium-sized internal and external meetings, including scheduling, attendee communications, materials, video conferencing, and logistics.
Plan and coordinate executive offsites, leadership offsites, and board meetings, including timelines, venues, travel, accommodations, vendors, meeting materials, and on-site logistics as applicable.
Partner with the CEO and COO to set agendas for executive staff meetings held twice weekly. Gather agenda items, distribute materials in advance, take notes, document decisions and action items, and follow up with owners.
Prepare and distribute agendas, presentations, and supporting documents. Maintain organized, access-controlled meeting records and confidential board materials.