Job Summary

The Payroll Accountant serves as the primary connection between Payroll and the Accounting teams across all companies, ensuring payroll activity is accurately recorded, reconciled and reflected in the company's financial records. This role owns payroll-related journal entries, general-ledger reconciliations, bonus and paid-time-off accruals, payroll liability accounts and financial reporting support.

Working independently and across functional teams, the Payroll Accountant identifies and resolves discrepancies, strengthens controls and creates a cohesive flow of information between payroll operations and financial accounting. The role also supports the continued development of UKG and SP/HANA-related processes, integrations and reporting, helping both teams improve efficiency and focus on larger-scale business priorities.

Essential Functions

Description

Own the payroll accounting lifecycle, including reviewing payroll registers, funding reports and system-generated accounting files; preparing and parking payroll-related journal entries; and ensuring wages, taxes, benefits, deductions, bonuses and employer-paid expenses are accurately reflected in the general ledger.
Calculate, maintain and reconcile bonus, PTO and other payroll-related accruals.
Reconcile payroll liability, clearing and balance-sheet accounts; research discrepancies; identify root causes; and coordinate timely resolution with Payroll, Accounting, Benefits and other stakeholders.
Support month-end, quarter-end and year-end close activities by preparing reconciliations, accruals, schedules and supporting documentation.
Establish and document consistent payroll accounting processes, controls, reconciliation standards, approval requirements and handoffs between the Payroll and Accounting teams.
Support internal and external audits by preparing payroll reports, account reconciliations and documentation and responding to auditor questions.
Partner on UKG and HANA implementations, enhancements and integrations, including account mapping, testing, data validation and issue resolution.
Identify opportunities to streamline, automate and strengthen payroll accounting processes, controls and reporting.
Prepare payroll-related financial reports and analysis and respond to questions from Finance, People & Culture and business leaders.
Stay current on payroll accounting practices, regulatory requirements and system capabilities that may affect payroll processing or financial reporting.
Partner with UKG to research and resolve payroll tax discrepancies, agency notices, filing corrections and audit inquiries, ensuring issues are documented and addressed in a timely manner.
Prepare and submit annual payroll tax filings and related reports that are not completed by UKG, ensuring all required submissions are accurate and filed by applicable deadlines

Qualifications

Bachelor's Degree in Accounting, Finance, Business Administration, or related field required, or equivalent combination of education and directly relevant experience.
Six (6) years of progressive experience in payroll accounting, payroll operations, general accounting or a closely related area.
Payroll or accounting certification, such as CPP, FPC, CPA or CMA is preferred.
Strong experience using payroll, HRIS and financial accounting systems; UKG and SAP HANA experience is preferred.

Any equivalent combination of experience and education which clearly indicates the ability to perform the essential functions of the position may substitute on a year for year basis.

Knowledge, Skills, and Abilities

Experience preparing journal entries, performing general-ledger and balance-sheet reconciliations, and supporting financial close activities.
Experience in a multi-state payroll environment, including payroll taxes, benefits, deductions, and employer-paid costs.
Experience calculating and reconciling bonus, PTO, severance, deferred compensation, and other compensation-related accruals.
Strong understanding of payroll accounting, controls, account reconciliations, and the relationship between payroll transactions and financial reporting.