Accountabilities

Identify, research, and distribute relevant funding opportunities using specialized databases, while maintaining accurate and up-to-date funding information.
Coordinate with internal departments and administrative offices on complex funding opportunities, including limited submissions, Requests for Applications (RFAs), Requests for Proposals (RFPs), and other sponsor solicitations.
Act as a liaison between researchers and central administrative teams, including sponsored programs, research protection, technology management, and risk management, to facilitate proposal development.
Lead and participate in meetings with faculty, researchers, and department heads to discuss funding opportunities, team formation, proposal requirements, submission procedures, and compliance guidelines.
Provide guidance and recommendations to improve proposal competitiveness, submission quality, and overall award management effectiveness.
Establish and manage proposal timelines, prioritize competing deadlines, coordinate stakeholders, and ensure accountability throughout the submission process.
Support proposal preparation by interpreting sponsor guidelines, reviewing institutional requirements, and ensuring all documentation is complete and compliant.
Develop, review, finalize, and approve proposal budgets, cost-sharing arrangements, budget justifications, and required certifications and representations.
Oversee key budget activities, contribute to the development of budget processes, and support the financial planning and resource allocation of research projects.
Collect, organize, analyze, and manipulate financial and operational data to support proposal preparation and budget-related decisions.
Prepare advance project setup requests, including project definitions, work breakdown structure elements (WBSEs), and other budget establishment documentation.
Prepare and submit budget documentation for award modifications, revisions, and other financial adjustments.
Coordinate with sponsored programs and administrative stakeholders to address export controls, publication restrictions, and other potential project risks, ensuring all necessary approvals are obtained.
Identify and resolve operational challenges, implement solutions, and contribute to continuous process improvement initiatives.
Process, enter, review, update, and validate information across databases, software systems, and applications, ensuring data accuracy and integrity.
Support the design, enhancement, and testing of automated, web-based proposal systems to improve efficiency and streamline administrative processes.

Requirements

Bachelor's degree required, with at least one year of relevant professional experience, or an equivalent combination of education and experience.
Strong proficiency in Microsoft Office applications, particularly Word, Excel, and Outlook.
Demonstrated knowledge of cost estimation, budgeting, financial analysis, and financial data management.
Experience managing multiple projects or contributing to teams responsible for coordinating several assignments with strict deadlines.
Strong written and verbal communication skills, with the ability to explain complex procedures, requirements, and financial information clearly to diverse stakeholders.
Excellent organizational, analytical, and problem-solving skills, with the ability to prioritize competing demands and maintain accuracy in a fast-paced environment.
Adaptability and flexibility when responding to changing priorities, evolving project requirements, and tight submission schedules.
Ability to collaborate effectively with researchers, administrative teams, and senior stakeholders while maintaining accountability and attention to detail.
Current eligibility to obtain or maintain access to classified information at the Secret level or higher, with the possibility of undergoing additional government background investigations if required.
U.S. citizenship is mandatory due to the secure nature of the working environment and applicable government requirements.

How Jobgether works

We use an AI-powered matching process to ensure your application is reviewed quickly, objectively, and fairly against the role's core requirements. Our system identifies the top-fitting candidates, and this shortlist is then shared directly with the hiring company. The final decision and next steps (interviews, assessments) are managed by their internal team.

We appreciate your interest and wish you the best!

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