Accountabilities

HR Operations & Compliance: Maintain accurate employee records across HR systems and internal databases, manage personnel files in accordance with retention requirements, verify employee certifications, and conduct regular data audits. Process employment verification requests, maintain HR dashboards, and prepare reports as needed.

Onboarding & Employee Experience: Coordinate with Talent Acquisition throughout the onboarding process, from offer acceptance to the first 90 days. Set up employee profiles in the HRIS, conduct welcome calls and orientations, complete I-9 verification, and follow up on outstanding documentation and onboarding tasks.

Training & Development: Support employee training administration by maintaining training trackers, preparing learning materials, monitoring certifications, and coordinating relevant development activities.

Events & Company Culture: Organize internal events, including holiday celebrations, summer gatherings, and regional team activities. Contribute to quarterly newsletters, employee recognition initiatives, and engagement programs.

Proposal Support: Prepare, update, and format employee resumes for business proposals, often under tight deadlines. Gather relevant employee information, certifications, and professional experience to support proposal submissions.

Acquisition Integration: Assist with integrating employees from acquired organizations into existing HR systems, policies, processes, and employee programs while supporting internal communications.

Process Improvement: Document HR procedures and standard operating processes, identify opportunities to automate or streamline administrative activities, leverage digital and AI-powered tools where appropriate, and respond to additional HR support requests.

Requirements

Education: High school diploma or equivalent is required. A bachelor's degree in Human Resources, Business Administration, or a related discipline is preferred.

Professional Experience: 1–3 years of experience in an HR assistant, coordinator, generalist, or analyst position.

HR Systems & Digital Tools: Proficiency in Google Workspace, including Docs, Sheets, Forms, and Drive, as well as Microsoft Excel. Hands-on experience with an HRIS platform is preferred, particularly Paylocity. Familiarity with applicant tracking systems such as iCIMS is an advantage.

HR Knowledge: Familiarity with I-9 verification, EEO requirements, employment verification procedures, personnel documentation, and applicable federal and state employment regulations.

Technical Skills: Strong organizational and analytical abilities, with excellent attention to detail and the ability to manage confidential employee information. Experience using AI tools to improve productivity and streamline routine tasks is desirable.

Communication Skills: Excellent written and verbal communication, including proofreading, document formatting, preparing employee communications, and presenting information to groups.

Personal Attributes: Self-motivated, adaptable, proactive, and comfortable working independently while collaborating with distributed teams. A strong interest in problem-solving, process improvement, and fostering a positive workplace culture is essential.

Additional Assets: Experience with mergers and acquisitions or within the federal contracting industry is considered an advantage.

Benefits

Salary: Competitive hourly compensation ranging from $20 to $28, depending on qualifications, experience, location, and other relevant factors.

Remote Work: 100% remote working arrangement, offering flexibility while maintaining collaboration during core business hours.

Healthcare Coverage: Multiple medical plan options, including HSA and PPO plans, with company contributions.

Dental & Vision: Coverage options for employees and their families.

Insurance Protection: Company-paid life insurance, short-term disability, and long-term disability coverage.

Additional Coverage: Optional supplemental life, accident, and critical illness insurance.

Retirement Planning: 401(k) retirement savings plan with company matching.

How Jobgether works

We use an AI-powered matching process to ensure your application is reviewed quickly, objectively, and fairly against the role's core requirements. Our system identifies the top-fitting candidates, and this shortlist is then shared directly with the hiring company. The final decision and next steps (interviews, assessments) are managed by their internal team.

We appreciate your interest and wish you the best!

Why Apply Through Jobgether?

Data Privacy Notice: By submitting your application, you acknowledge that Jobgether will process your personal data to evaluate your candidacy and share relevant information with the hiring employer. This processing is based on legitimate interest and pre-contractual measures under applicable data protection laws (including GDPR). You may exercise your rights (access, rectification, erasure, objection) at any time.

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