About Recare

As one of the leading German HealthTech companies, we are reshaping discharge management - technology-driven, patient-centered, and free from bureaucracy. In addition to our market-leading SaaS platform, we develop AI solutions that radically simplify processes in hospitals and for aftercare providers, relieve healthcare professionals, and refocus attention on patients. Today, we already connect two-thirds of all German hospitals with over 650 rehabilitation clinics and 25,000 nursing and homecare providers. With currently around 100 employees, we continue to grow – and we are looking for people with character who want to help us improve the healthcare system.

What to expect

Purposeful work – your role will have a positive impact on patients, their families, and healthcare professionals.

Company culture – we believe in flat hierarchies that promote high performance and strong team dynamics. We foster an environment characterised by mutual respect, loyalty, and recognition. Together, we strive for our goals – and expect the same from you.

Flexibility – we are a remote-friendly company with a hybrid setup for this role and flexible working hours. Workations are also possible by arrangement.

Probonio – a flexible benefit you can use according to your needs.

Extra vacation day – so you can celebrate your birthday with your loved ones, you’ll have the day off.

Your Role as HR Operations Specialist (m/w/d)

Our HR team is small, lean and built on precision. You own a clear set of core HR operations: employment documentation, benefits and bonus operations, HR data and reporting, and our communication with authorities and external partners. You also contribute to our international payroll and employment, one of the most complex parts of our work, where HR, Legal and Finance meet. You work in close tandem with your HR Operations colleague, who owns German payroll, Personio and our HR systems. You support each other and act as each other's backup, so nothing ever depends on one person. Your aim: a back office that runs like clockwork. Every contract clean, every international case under control, every deadline met.

What you will own

Employment documentation: contracts, amendments, bonus agreements, certificates, reference letters and personnel files, including bringing new teams onto Recare standards after acquisitions.

Benefits and bonus operations: benefits administration (incl. our benefits tools and mobility benefits) and the quarterly bonus process, from data collection to payroll input.

Authorities and external partners: correspondence with health insurers, social security, Berufsgenossenschaft, Arbeitsagentur, insurance providers, as well as other official inquiries.

HR data and reporting: reliable monthly HR reports and KPIs for leadership and Finance, with clear definitions, validated data and as much automation as possible.

Compliance and audit readiness for your areas: compliant templates, clean documentation, support for data quality checks and ISO/C5 audits.

Where you will contribute

International employment and documentation: you support the coordination with our EOR and payroll partners, handle documents, cross-border registrations and A1 certificates, and work closely with Legal and Finance on the cases that come with it.

German payroll and Personio: you deliver accurate inputs from your areas and are the designated backup when the owner is away.

Employee requests in our ticket system, documentation of your processes in Notion, and HR communication around them.

And always: you keep simplifying and automating your own work, so that each quarter there is less manual effort than the one before.

Requirements

Who you are

You have at least three years of hands-on experience in HR administration in Germany and a relevant qualification in HR or payroll (e.g. Personalfachkaufmann/-frau, Lohn- und Gehaltsbuchhalter/in or equivalent).

You are confident with German payroll, employment and social security law and the basics of data protection.

You have worked with international employment set-ups (EOR, foreign payroll providers) or are keen to master this complexity.

You are at ease with numbers: you build clean reports, question data that looks off, and prefer an automated report to a manual one.

Details are your strength: you spot errors before others do, and you close every loop.

You enjoy the back office and want to master it, not leave it behind.

You see AI as an opportunity, not a threat. You use it naturally in your daily work, enjoy trying new tools, and get a real kick out of making a manual step disappear. At the same time, you know where confidential employee data has no place.

You are a team player: you share knowledge openly and make your tandem stronger.

Your German is at C2 level, both written and spoken, and your English is fluent (C1).

Success after six months

Employee documents and your payroll inputs are error-free and on time.

Your contribution to international payroll is reliable: inputs and documents are complete and on time.

Monthly HR reporting is delivered on time, with consistent definitions and largely automated.

Your areas run without escalation, and requests are resolved within our service levels.

The backup works: you can step in for German payroll and Personio without losing quality, and vice versa.

You have noticeably reduced manual effort in your own processes.