We are currently looking for a Commercial Events Administrator to join our Commercial Events team on a full time, permanent contract.

The Commercial Events team manages all aspects of commercial venue hires across Southbank Centre as well as cultivation/fundraising & other internal events. We're best known as the home of the BAFTAs, BFI London Film Festival, many high profile film premieres and the graduation venue of choice for most of London’s top Universities.

Please download the attached Job Description for a full overview of this role's responsibilities.

If you are viewing on a job board, please paste the following URL into your browser to find the original advert: careers.southbankcentre.co.uk

The annual salary stated is based on the Full-Time Equivalent (40 hours per week). If the job is part-time, the weekly hours will be stated within the advert.

The deadline for applications is 23:59 on the closing date for the job posting.

We endeavour to keep job adverts open for at least two weeks for prospective applicants to apply. However, if we receive a high volume of applications for a role, we reserve the right to close the vacancy early. Therefore, we encourage you to submit your application as early as possible to ensure consideration for shortlisting.

Please note, applications sent via Email or 3rd party agencies will not be considered.

Need reasonable adjustments? Please contact us so we can help make the application process accessible to you. Be sure to include the job you are applying for and your full name.

Responsibilities

Provide day-to-day administrative support to the Commercial Events team.
Manage and monitor the Commercial Events shared inbox, responding to enquiries, directing requests to the appropriate team members, and ensuring actions are followed up in a timely manner.
Maintain the Commercial Events Dashboard, shared drive and other digital systems, support with the maintenance of accurate data on Artifax, and keep all files in good order, including archiving when appropriate.
Coordinate the contracting process for Commercial Events, producing and issuing client contracts in accordance with team procedures and event requirements.
Generate, verify and issue client invoices in line with agreed contracts, liaising between Finance, sales and event managers to ensure compliance with financial protocols.

Skills

Experience of supporting an operational team, streamlining and coordinating processes to deliver and maintain an effective office management and filing system.
Experience of supporting a sales team, managing shared inboxes, responding to internal enquiries and coordinating site visits.
Excellent IT skills and experience working with a range of digital platforms, office applications and business systems, with the confidence to troubleshoot issues and support colleagues.
Experience of diary management, meeting management and minuting meetings.
Able to build strong relationships with both our internal and external stakeholders.

Benefits

As well as working at one of London's most popular and exciting sites the successful candidate will also benefit from the following:

A min 5% pension contribution (going up to 9% depending on employee contribution), from day 1 of employment
28 days annual leave, plus bank holidays
Hybrid working model (3 days office working, 2 days from home)
Enhanced sick pay
Enhanced family leave benefits
Up to 30% discounts at onsite retail, food and beverage vendors
Staff ticket offers for SC events
Free entry to Hayward Gallery
Free/discounted entry with other reciprocal organisations
Free staff yoga