We are looking for a master multi-tasker with great organisational skills to coordinate the logistics and help us to manage our annual industry-leading conferences which are unique and unmissable for the energy sector, bringing together over 2,500 attendees each year.

Joining our Oxford office, you will be responsible for organising our flagship events such as the Aurora Spring Forum, Aurora Energy Transition Summit Madrid, Energy Finance Conference Paris and the inaugural Aurora Energy Transition Summit Athens (subject to potential changes). You will organise these events from initial project planning through to running the event on the day together with the Events Manager, Event Content Producer and with the support of the wider Aurora team. This will involve coming up with original ideas for our events and continuously looking for opportunities for making them more effective and sustainable; researching and booking venues and suppliers; help with publicising the event; coordinating attendee registrations; making sure that everything runs smoothly on the day; following up with various stakeholders post event.

Your support might be required for the organisation of our other events at peak times (i.e our Energy Transition Summit Warsaw).

The successful applicant will enjoy autonomy plus the opportunity to substantially influence the perception and brand of the events. This is a fixed term contract for maternity cover for six months.

You will be a member of our Brand Collective team, reporting to the Events Manager, and will work alongside members of our senior management. Great organisational skills are vital for this role, together with a flexible approach and a ‘can do’ attitude.

If you’re an enthusiastic events specialist looking for a new challenge, step this way! This is your chance to take ownership of your specialism within an innovative, successful, and growing company.

Responsibilities

Own the organisation of our conferences from logistics and venue arrangements, negotiating and booking suppliers and contractors, coordinating attendee registrations, to defining detailed plans, roles and responsibilities, and coordinating the event during the day;
Keep track of costs for your events and stay within the approved budget;
Create and update your events registration pages;
Collaborate with other team members to deliver a successful event;
Manage key stakeholders and suppliers, collect feedback and event learnings;
Influence our event strategy and drive continuous improvements of our events.

Skills

Required attributes:

Proven experience in conference and event organisation
Excellent organisation and negotiation skills, able to manage a range of activities effectively to deadline and under pressure
Enthusiastic, energetic and highly organised, with exceptional attention to detail
Able to multi-task and re-prioritise in a fast-paced and demanding environment
Professional communication skills, able to communicate confidently and effectively with senior executives
Enthusiastic team player with the ability to work collaboratively with colleagues and wider stakeholders
Excellent PowerPoint, Word and Excel skills
Experience with event platforms (i.e Stova, Bizzabo, Asana etc)

Desirable attributes:

Demonstrated success in business events coordination and in team-oriented environments
Experience in an Events or Marketing department of a Corporate or in a logistics role at an Events Agency
At ease with technology and part of the industry trends and changes

Benefits

Some of the benefits we include are:

Private Medical Insurance
Dental Insurance
Parental Support
Salary-Exchange Pension
Employee Assistance Programme (EAP)
Local Oxford Discounts
Cycle-to-work Scheme
Flu Jabs

At AER, we are committed to offering flexibility in the way we work. Most of our roles are hybrid with a mix of in-office/home working and potentially adjustable working hours. Let’s discuss what works for you and AER during the interview process.

The Company is committed to the principle that no employee or job applicant shall receive unfavourable treatment on grounds of age, disability, gender reassignment, race, religion or belief, sex, sexual orientation, marriage or civil partnership, pregnancy, and maternity.

To apply, please submit your Résumé / CV, a personal summary, your salary expectations and please inform us of your notice period.

Unfortunately, we are unable to accept applications via email, telephone, or social media platforms. To be considered for this position, please submit your application using the link provided. Applications submitted through any other channel will not be reviewed.