HRIS Implementation Project Manager

Responsibilities

Project Management

• Lead end-to-end HRIS implementation projects from planning through post-go-live support.
• Develop project plans, timelines, milestones, resource plans, and risk mitigation strategies.
• Manage project scope, dependencies, risks, issues, and change requests.
• Monitor project progress and communicate status updates to leadership and key stakeholders.
• Ensure projects are delivered on time, within budget, and according to quality standards.

HRIS Implementation

• Gather and document business requirements from HR, Payroll, Finance, IT, and business stakeholders.
• Work closely with HRIS vendors and implementation partners throughout the implementation lifecycle.
• Configure and validate HRIS processes in collaboration with functional experts.
• Coordinate data migration, system integrations, testing (UAT), and production deployment.
• Support process redesign and ensure alignment with HR best practices.
• Manage post-implementation stabilization activities and continuous system improvements.

Stakeholder Management

• Act as the primary point of contact between internal stakeholders and external implementation partners.
• Facilitate workshops, project meetings, steering committee updates, and decision-making sessions.
• Build strong relationships across HR, IT, Payroll, Finance, Legal, and leadership teams.
• Drive stakeholder engagement and manage expectations throughout the project lifecycle.

Change Management & Training

• Develop and execute change management and communication plans.
• Coordinate end-user training and create user documentation.
• Support business readiness activities to ensure successful system adoption.
• Monitor adoption metrics and recommend improvements where necessary.

Governance & Reporting

• Track project KPIs, budget, risks, and project health.
• Prepare executive-level project reports and presentations.
• Ensure compliance with internal governance processes and data privacy requirements.
• Maintain project documentation and implementation artifacts.

Required Skills

• Bachelor's degree in Business Administration, Human Resources, Information Systems, Computer Science, Project Management, or a related field.
• 5+ years of project management experience.
• Proven experience leading at least one full-cycle HRIS implementation.
• Strong understanding of HR processes across the employee lifecycle, including onboarding, offboarding, employee administration, leave management, organizational management, and performance management.
• Experience working with cross-functional teams including HR, IT, Payroll, and Finance.

Experience integrating HRIS platforms with Payroll, Identity Management, ATS or ERP is a strong advantage.

Technical Skills

• HRIS implementation and configuration
• Project planning and scheduling
• Data migration and validation
• User Acceptance Testing (UAT)
• Process mapping and business analysis
• Risk and issue management
• Change management
• Reporting and dashboard creation

Soft Skills

• Excellent stakeholder management and communication skills.
• Strong analytical and problem-solving abilities.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong organizational and planning skills.
• Ability to influence without direct authority.
• High attention to detail and ownership.
• Strong facilitation and presentation skills.