We’re VaynerMedia! We are a contemporary global creative and media agency built for the now. Born in social, our work is now full service, simply loving big ideas that connect and create real change for our clients business. We are independently owned, founded in 2009 with offices in London, Amsterdam, New York, Los Angeles, Singapore, Tokyo, Sydney, Bangkok, Kuala Lumpur and Mexico City. We are recognised for our work in Cannes Lions, the Clios, D&AD and The Webbies to name a few.

Culture is our key and Empathy is how we build it. VaynerMedia EMEA is strong with a world-class combination of diverse backgrounds collaborating to put forward innovative, creative and strategic solutions to the one advantage that stands the test of time – PEOPLE. Day in and day out, we propel some of the biggest brands in the world to the intersection of attention and culture.

The PITCH.

Our EMEA People & Experience team is breaking the mould of a “traditional HR team” by taking a high touch, empathetic approach to everything we do - from daily admin tasks, to the highest level strategic planning. We aim to do it all with empathy, professionalism, patience, a little humour, and a lot of kindness, with the employee experience at its core.

We are looking for an organised, process-driven People Coordinator to be the operational backbone of our People & Experience team. In this role, you will ensure our day-to-day HR systems, documentation, and employee processes run seamlessly and accurately.

If you take pride in flawless administration, love keeping systems tidy, and enjoy being the helpful, go-to contact for team queries, this role is for you.

Here’s where you come in…

Handle PET administrative tasks with 100% database accuracy within our systems such as HiBob, Moore Payroll, ClickUp, Greenhouse etc. In fact, you have an eye for perfection in this area!
Responsible for all paperwork such as employee contracts, reference letters, promotion letters, leaver letters, etc
Onboarding & Off boarding Coordination: Manage the end-to-end administrative logistics for new joiners and leavers (scheduling inductions, tracking equipment handovers, completing checklist workflows).
First-Line Employee Support: Act as the first point of contact for day-to-day People queries (benefits, policies, platform access), resolving issues promptly or escalating where appropriate.
Be our data champion, pulling reports for the People team, managers as appropriate and being able to assess general themes, insights and more!
Support the People Operations team with systems and administrative support
Partner with our Finance team to prepare the monthly payroll inputs and process PET related invoices
Provide administrative support for employee relations issues as required, including note taking, letter drafting, etc
Create and own reports for tracking absence and holidays

We value Personality, Ambition, Potential and Experience, however from our experience, we believe the following qualities will be highly successful in this role:

Detail-oriented with excellent organisational, prioritisation, and multitasking skills
Adept and comfortable working through frequent change in a dynamic, fast-paced environment
Handle data with confidentiality, discretion and integrity
Ability to be proactive, solution oriented and use your own initiative
Be task-oriented and a brilliant doer who loves to get going while ticking the right boxes in their to-do list
Have a keen interest in building and maintaining world class employee experiences, with a focus on high performance, reward & wellbeing
Learn, embrace and champion the Vayner Culture. We want you advocate it to every step you make as you thrive and grow with us
Prior work experience in a media/creative agency or a start-up (internships included) is a plus but not required
Proficient in G-Suite (Gmail, Calendars, Shared Drive, Docs, Sheet, etc) & Microsoft Office (Word, Excel, Powerpoint, etc)

What you get in return…

Opportunity to progress in a global creative and media agency