Legal Counsel & Procurement Manager

Mission – Why we exist, what we do, and why we need you

SpotMe is a leading B2B event platform that helps enterprises increase the impact of their events by delivering CRM-connected, high-quality experiences across in-person, virtual, hybrid events, and webinars. With a strong focus on life sciences, SpotMe powers Onomi: an HCP engagement product that enables medical and commercial teams to run impactful congresses, symposia, advisory boards, and webinars. Together, SpotMe and Onomi turn events into a company’s most effective engagement channel.

This position is the ideal role for a legal professional who wants to make a direct impact on business operations. You'll establish and own critical processes that directly affect our bottom line and business efficiency. You'll develop your legal and commercial skills while building systems that scale with our company.

As a Legal Counsel & Procurement Manager, you will be reporting to the CFO and you will split your time between:

• Commercial legal support (40%): Reviewing MSAs and SOWs for the deal desk, redlining third-party contracts, standardizing our commercial terms, ensuring legal compliance in sales documents, and supporting the closing process in timely manner
• Procurement and vendor management (20%): Support the business with new vendor and vendor evaluations, leading contract negotiations, managing renewal timelines, and optimizing pricing
• Non-commercial legal (20%): Managing employment agreements, contractor agreements, NDAs, and other internal legal documents
• Scaling legal and procurement systems (20%): Maintaining our contract management system, building a legal request ticketing system, automating repetitive work with AI, creating standardized workflows and developing procurement policies

You will work with the Paralegal, who reports to you, and serve as the key point of contact for compliance matters with both internal teams and external stakeholders.

"Bring order to contracts, save money on vendors, and close deals faster" will be your motto.

Objectives - The problems you will solve

In your first month, you will:

• Review our current commercial T&Cs and identify areas for standardization and simplification
• Shadow the deal desk to understand their workflow and pain points related to MSAs and SOWs
• Get up to speed on our contract management system and review all renewals due in the next 6 months, identifying immediate cost-saving opportunities

After 3 months, you will:

• Launch a legal request intake (ticketing) system: one front door for all legal and procurement requests, with triage, assignment to the right owner and status tracking
• Create standardized templates for common commercial agreements and negotiation silver bullets (for most frequently negotiated items) that reduce redlining time
• Formalize our vendor evaluation and selection process, building on current practices

After 12 months, you will:

• Reduce our procurement (software, services) costs by at least 10% through strategic negotiation and vendor consolidation, with specific targets of 5% on renewals and 20% on new acquisitions
• Process 80% of commercial agreements within the same business day of receipt
• Have trained and coached the Paralegal so she handles standard commercial requests autonomously
• Run our contract repository proactively: 100% of renewals flagged at least 90 days ahead and renegotiated before notice deadlines
• Handle at least 50% of standard requests (NDAs, standard DPAs, routine vendor reviews) through self-service or AI-assisted workflows

What you need to be great at

• Commercial contract expertise: you negotiate MSAs, SOWs and DPAs pragmatically, knowing which points to hold and which to concede.
• Negotiation and vendor management: you get better prices and terms from vendors, and have the numbers to prove it.
• Speed with judgement: you balance thoroughness with sales velocity and help deals close faster, not slower.
• Structure and ownership: you build processes and systems, such as templates, playbooks and request tracking, and own them end to end.