Mission – Why we exist, what we do, and why we need you

SpotMe is a leading B2B event platform that helps enterprises increase the impact of their events by delivering CRM-connected, high-quality experiences across in-person, virtual, hybrid events, and webinars. With a strong focus on life sciences, SpotMe powers Onomi: an HCP engagement product that enables medical and commercial teams to run impactful congresses, symposia, advisory boards, and webinars. Together, SpotMe and Onomi turn events into a company’s most effective engagement channel.

This position is the ideal role for a recent graduate or a student completing their final internship, looking to launch a career in event delivery, interested in technology, engagement and analytics, and eager to gain hands-on experience alongside a team of event experts.

If you bring no prior professional event experience, and that is not a problem - we will teach you the craft across the full range of our events, from webinars and virtual sessions to congresses, symposia, advisory boards and medical education programs. What you do bring is the ability to pick up a new system faster than anyone expects, the composure to stay precise when a room of 300 HCPs is waiting on a badge printer, and the judgment to flag a problem while it is still small. You understand that the event industry is not 9 to 5 - the schedule belongs to the event, and the people who thrive here plan around it.

As a Trainee Event Coordinator, your role will be to support the delivery of a wide variety of end-to-end event projects, both onsite and remote, mentored by project leads and supervised by a Project Manager. This will involve:

Building and configuring our suite of live engagement apps (web, mobile, portal, video, AI) using our SpotMe Backstage Content Management System, with guidance from your project lead (30%).
Supporting clear, timely communication with our customers and other stakeholders, that add value across the project lifecycle and keeping your project lead ahead of what is coming next (10%).
As you approach the live event, you will coordinate closely with your project lead, vendors, internal teams and the customer to ensure seamless execution on event day. You will ensure that onsite technology (interaction tracking with apps, microapps, iPads, badge printers, AV and event equipment) has been fully configured and tested end-to-end, and you will thoroughly review the event apps to guarantee flawless delivery (30%).
For the live event, your responsibilities may vary depending on the type of modules being used but may include ensuring speakers are fully briefed and prepared, whether they're presenting in a webinar, hosting a virtual session, or speaking onsite at a medical standalone or symposium. You will drive audience engagement, oversee live interactivities and report daily to the customer, helping all event operations run smoothly for both virtual and face-to-face projects (25%).
Following the event, you'll support post-event communications, analyze event data, and help prepare reports and recommendations for your project lead, highlighting successes and identifying areas for future improvement (5%).

Traineeship period

Monday, February 22, 2027 - Monday, August 9, 2027

Objectives - The problems you will solve

In your first month, you will onboard, get hands-on with our product and solutions, become familiar with our existing standard operating procedures and get introduced to our services. This means you will:

Complete an intensive in-person training program during your first week, getting trained on how we deliver projects at SpotMe, including onsite logistics and the value of our product proposition. You will demonstrate what you have learned in an assessment at the end of the program.
Build your first event apps in Backstage by configuring and test-driving mobile apps and webinars, then building live customer event apps alongside your mentor.
Build the content for all standard features in Backstage with supervision, demonstrating quality follow-up emails and no errors in all core modules of the event found during the Project Reviews as well as working alongside our supporting teams in the Internal App Review process.