Document Control Analyst

Document Control Analyst

Department: Quality

Reports To: Quality Manager or Director of Quality

Classification: Full-Time, Non-Exempt

Location: Carson City, Nevada

Position Summary

The Document Control Analyst is responsible for maintaining the accuracy, security, traceability, and controlled distribution of manufacturing and quality documentation used in the production of high-reliability printed circuit board assemblies.

This position supports IPC Class 3 aerospace, defense, and other highly regulated customers by ensuring that employees have access to the correct revisions of customer drawings, specifications, bills of material, work instructions, routings, inspection criteria, and quality records.

The Document Control Analyst works closely with Quality, Engineering, Manufacturing, Program Management, Planning, Purchasing, and Information Technology to ensure that documentation changes are reviewed, approved, implemented, and retained in accordance with customer, regulatory, and company requirements.

Essential Duties and Responsibilities

Document and Revision Control

Maintain the company’s controlled document system, including policies, procedures, work instructions, forms, specifications, drawings, inspection criteria, and manufacturing records.

Receive, review, process, and release new or revised customer and internal documentation.

Verify that customer drawings, bills of material, approved vendor lists, specifications, and related documents are at the correct revision before release to production.

Ensure obsolete or superseded documents are removed from points of use and properly archived.

Maintain revision histories and complete audit trails for all controlled documents.

Monitor customer portals and other approved communication channels for drawing, specification, and purchase-order changes.

Ensure that only authorized and approved documents are available to production and inspection personnel.

Maintain master document lists and document distribution records.

Control the use of electronic and printed manufacturing documentation throughout the facility.

Engineering Change Control

Coordinate Engineering Change Orders, Engineering Change Notices, document change requests, and temporary deviations.

Route changes to the appropriate departments for technical review and approval.

Verify that all required approvals are received before documents are released.

Work with Engineering, Quality, Planning, and Program Management to establish effective implementation dates and work-order effectivity.

Confirm that changes are properly incorporated into routings, work instructions, inspection plans, bills of material, and manufacturing systems.

Identify open work orders or inventory that may be affected by a revision change.

Maintain records of change implementation, including affected work orders, serial numbers, assemblies, and materials when required.

Support disposition and documentation activities related to deviations, waivers, and customer-approved changes.

Manufacturing Documentation

Review manufacturing documentation packages for completeness before work orders are released.

Verify that documentation packages contain the correct drawings, specifications, assembly instructions, inspection requirements, and customer-specific requirements.

Support the creation and maintenance of manufacturing travelers, routers, process instructions, and inspection records.

Ensure that special process requirements are clearly identified, including requirements for soldering, cleaning, conformal coating, staking, inspection, testing, serialization, and packaging.

Coordinate updates to electronic manufacturing and enterprise resource planning systems when document revisions change.

Review documentation for conflicting revisions, missing specifications, incomplete instructions, or unclear customer requirements.

Escalate documentation discrepancies before material is issued or production begins.

Maintain configuration traceability between the customer purchase order, assembly revision, bill of material, manufacturing routing, and completed product.