About ParetoHealth

ParetoHealth is redefining the way employers fund healthcare. As the largest and fastest-growing benefits captive in the United States, we help thousands of small and midsize employers take control of healthcare costs through a smarter, more sustainable model.

Our mission is simple: give small and midsize employers the scale and protection they need to eliminate volatility and lower healthcare costs.

By combining data-driven insights, innovative risk management, and the collective purchasing power of our community, we enable employers to reduce volatility, improve long-term outcomes, and reinvest savings into their businesses and their people.

Headquartered in Philadelphia, ParetoHealth is growing rapidly and transforming one of the country's largest industries. Our success is fueled by talented people who are united by our four core values: Fire in the Belly, For the Greater Good, See the Field, and Get It Done Right. These values shape how we innovate, collaborate, make decisions, and deliver exceptional results for our clients and one another.

If you're energized by solving complex challenges, thrive in a high-growth environment, and want to help reshape the future of healthcare, we'd love to meet you.

Please note that ParetoHealth does not provide employment visa sponsorship for this position. Candidates must be authorized to work in the United States without sponsorship both now or in the future.

Position Summary:

The Senior Event Operations Manager is a key leader on Pareto’s Events team, responsible for shaping, planning, and executing an exceptional portfolio of event experiences that our Members, consultants, sponsors, and employees have come to expect.

Pareto events are industry-leading, thoughtfully curated experiences designed to educate and inspire. From large-scale Members’ Meetings to incentive trips and consultant training programs, our events combine substantive content with the thoughtful details that delight attendees.

This is an ideal opportunity for an experienced event professional who enjoys both the big picture and the fine print. The Senior Event Operations Manager will take a lead role in managing event content and speaker materials, but this is not a siloed “content” position. You will be a collaborative, hands-on partner throughout the complete event lifecycle—from strategic planning and creative problem-solving to speaker coordination, contract negotiation, budget reconciliation, and onsite execution.

Key Responsibilities:

Work with the Events team and internal partners to plan events that meet business goals and create a great experience for attendees.
Help manage a full calendar of events, to include approximately 10 consultant training events each year, company-wide and internal team meetings, approximately five incentive trips, and three large Members’ Meetings with 1500+ attendees each.
Serve as the point person for collecting, organizing, reviewing, and preparing large volumes of event content, including speaker presentations, session details, agendas, and attendee-facing materials.
Build and manage detailed event timelines, project plans, run-of-show documents, staffing plans, and onsite logistics.
Set clear deadlines and processes for speakers and internal teams; follow up as needed to keep content moving and ensure materials are complete, accurate, on-brand, and ready to go.
Coordinate speaker logistics before and during events, including presentation files, production needs, session timing, and last-minute changes.
Negotiate event contracts with hotels, venues, and vendors, and oversee contract details through the life of the event.
Build and manage event budgets; track spending, review invoices, reconcile billing, and prepare final budget reporting.
Source and manage venues, hotels, production partners, transportation providers, entertainment, photographers, videographers, signage vendors, gifting partners, and other event suppliers.
Lead venue planning and pre-event coordination, including site visits, BEO reviews, floorplans, food and beverage details, production needs, and venue meetings.