Meriton is a national team of experts driving HVAC innovation through a network of high-performing companies. From strategy and support to systems and solutions, we work behind the scenes to strengthen operations and build value—for our partners and our people.

If you’re looking to make an impact, we’re glad you’re here. At Meriton, you’ll join a team that believes in big ideas, doing great work, and building careers that matter—every step of the way.

Job Title: Safety Administrative Assistant

Reports To: Safety Director

FLSA Status: Non-Exempt

Location: Shared Services (On-Site)

Summary

We are seeking a Safety Administrative Assistant to join our team. This role provides administrative support to the Safety Director who supports our Meriton Operating Companies and will handle tasks like scheduling meetings, expenses, document management, data entry, and communication coordination. The individual must possess high integrity, discretion, and professionalism as they have access to sensitive, confidential information. They will contribute to the overall success of the Meriton Safety Department and promote a cohesive, collaborative environment. A can-do attitude is a must for this role.

Essential Duties and Responsibilities

• Assist with the administrative aspects of incident/accident reporting, including data entry and preliminary documentation.

• Maintain accurate records of all incidents, near misses, and investigations.

• Generate reports on incident trends and statistics as required.

• Maintain inventory of safety supplies, personal protective equipment (PPE), and safety-related equipment.

• Assist with procurement of safety materials and services.

• Assists in managing calendars by scheduling meetings, appointments, and reminders, including coordinating with other team members and external contacts.

• Responds to calls, screening emails, and directing inquiries to the appropriate person. Ensure the smooth flow of the office on a day-to-day basis by liaising with staff and suppliers.

• Organizes, files, and retrieves electronic and physical documents, preparing presentations and reports as needed.

• Assists and helps plan and coordinate company events and annual meetings where the Safety Director or Safety Department are present.

• Manages and compile expense reports and invoices as needed.

• Prepares meeting agendas, distributing materials, taking minutes, and following up on action items.

• Inputs data into spreadsheets, create reports, and maintaining databases.

• Regular, consistent and necessary to meet the needs of the business

• Assists the leadership of the Safety team and other team members with various research projects and/or special projects

• Performs other duties and responsibilities as assigned

• Must conduct self in an ethical, legal, and responsible manner at all times

• Must adhere to the policies, principles, and guidance within the Employee Handbook and Code of Conduct

Competencies

• Elevated professionalism which demonstrates tempered emotions, empathy, positive intent, and integrity in all interactions.

• Excellent communication and interpersonal skills with the ability to build strong relationships across all levels of the organization. Strong verbal and written communication skills

• Ability to effectively communicate and present information one-on-one and in group situations, and outside of the company.

• Ability to solve practical problems and manage a variety of variables in situations and with problems where only limited information or standardization exists

• Open and transparent with a strong work ethic as well as the ability to handle sensitive and confidential information.

• Strong attention to detail

• Ability to work in a fast-paced environment

• Must be a self-starter, independent, and strong organization skills, with the ability to manage multiple priorities and deadlines at any given time

• Ability to establish and build effective working relationships with colleagues and staff. Acceptance of a variety of lifestyles, behaviors, and cultural, and spiritual practices