Title: Procurement & Contracts Intern

Company: Heven AeroTech

Location: Sterling, Virginia & Bingen, Washington

FLSA: Non-Exempt

Reports To: Procurement / Contracts Manager

About Our Company

At Heven AeroTech (Heven), we don’t just believe in the power of people—we build our success on it. As a recognized leader in hydrogen-powered drones, we’ve earned recognition for creating a workplace where innovation thrives, collaboration is second nature, and every employee feels valued. Our culture is anchored in trust and a shared commitment to excellence.

We believe great teams are built on individuals who are humble, hungry, and smart—those who put team success first, take initiative to continuously improve, and demonstrate strong interpersonal awareness. At Heven, your voice matters, your ideas are heard, and your contributions make a tangible impact as you grow through hands-on experience and collaboration across the team.

Role Summary

The Procurement & Contracts Intern will support Heven AeroTech's Procurement and Contracts functions by assisting with purchasing activities, supplier and vendor coordination, contract administration, and related documentation. This position provides hands-on experience in a fast-paced aerospace and technology environment and offers an opportunity to learn how procurement and contracts support engineering, manufacturing, operations, and business objectives.

Essential Responsibilities

Assist with day-to-day procurement activities, including purchase requests, purchase orders, and supplier communications.
Support the procurement team in obtaining and organizing supplier quotes, pricing, and related documentation.
Assist with vendor and supplier research, onboarding, and information maintenance.
Help maintain accurate procurement, contract, and supplier records.
Support contract administration activities, including tracking contract status, expiration dates, deliverables, and required documentation.
Assist with reviewing contracts and procurement documents for completeness and accuracy under the direction of procurement and contracts personnel.
Maintain procurement and contract trackers, spreadsheets, and reports.
Assist with invoice, purchase order, and receiving documentation to support the procure-to-pay process.
Conduct research and analysis to support sourcing, supplier evaluations, and procurement initiatives.
Assist with preparing reports, presentations, and other materials for procurement and contracts activities.
Collaborate with Finance, Engineering, Operations, Legal, and other cross-functional teams as needed.
Maintain confidentiality when handling supplier, pricing, contract, and company information.
Follow company policies, procedures, purchasing requirements, and applicable compliance standards.
Perform other duties and special projects as assigned.

Qualifications & Experience

Required

Currently enrolled in or recently graduated from an accredited college or university pursuing a degree in Supply Chain Management, Procurement, Business Administration, Finance, Accounting, Economics, Contract Management, or a related field.
Strong organizational skills and attention to detail.
Strong written and verbal communication skills.
Ability to analyze information, identify discrepancies, and maintain accurate records.
Proficiency with Microsoft Office Suite, particularly Excel, Word, and Outlook.
Ability to manage multiple priorities and meet deadlines.
Ability to handle confidential and sensitive business information with professionalism and discretion.
Ability to work independently and collaboratively in a team environment.
Eagerness to learn and contribute in a fast-paced environment.

Preferred

Coursework or experience in procurement, supply chain management, contracts, business law, finance, or accounting.
Familiarity with purchase orders, vendor management, contracts, or sourcing activities.
Experience using ERP, procurement, contract management, or other business systems.
Experience with Excel functions, PivotTables, or data analysis.