Title: Proposal Manager

Company: Heven AeroTech

Location: Sterling,VA

FLSA: Exempt

Reports To: Director of Business Development

About Our Company

At Heven Aerotech (Heven), we don’t just believe in the power of people—we build our success on it. As a recognized leader in hydrogen-powered drones, we’ve earned recognition for creating a workplace where innovation thrives, collaboration is second nature, and every employee feels valued. Our culture is anchored in trust and a shared commitment to excellence.

We believe great teams are built on individuals who are humble, hungry, and smart—those who put team success first, take initiative to continuously improve, and demonstrate strong interpersonal awareness. At Heven, your voice matters, your ideas are heard, and your contributions make a tangible impact as you grow through hands-on experience and collaboration across the team.

Role Summary

The Proposal Manager leads the end-to-end development of compliant, compelling, and competitively differentiated proposals in response to government and commercial solicitations (RFPs, RFIs, RFQs, and BAAs), as well as Other Transaction Agreement (OTA) solicitations issued through OT consortia and directly by OT authorities. Serving as the central point of coordination between Business Development, Capture, Engineering, Contracts, Pricing, and Program Management, this role owns the proposal schedule, compliance matrix, and color team review process from capture handoff through submission, ensuring every proposal — FAR-based or OTA — reflects Heven Aerotech’s win themes, technical solutions, and value proposition while meeting all solicitation and regulatory requirements.

Essential Responsibilities

Analyze solicitation documents (RFP/RFI/RFQ/BAA) to develop compliance matrices, proposal outlines, and win strategy alignment with Capture and Business Development leadership.
Develop and maintain integrated proposal schedules, including milestones for storyboarding, drafting, color team reviews (Pink, Red, Gold), and final production.
Facilitate proposal kickoff meetings, ensuring writers, subject matter experts (SMEs), and reviewers understand assignments, win themes, and evaluation criteria.
Identify staffing needs and coordinate with functional leads to secure proposal writers, SMEs, and reviewers for each pursuit.
Lead proposal development for Other Transaction Agreements (OTAs) under 10 U.S.C. §§ 4021 (prototype) and 4022 (follow-on production), including submissions made through OT consortia (e.g., SOSSEC, S2C2, NSIN, DEFENSEWERX) and directly to government OT authorities.
Tailor proposal structure and response strategy to OTA solicitation instructions, which follow consortium- or agency-specific formats rather than standard FAR-based Sections L and M.
Coordinate with Contracts on OTA-specific terms unique to these vehicles, including intellectual property rights, cost-share provisions, and milestone-based payment structures.
Track consortium membership requirements, base agreement terms, and call-specific deadlines across the OT consortia Heven Aerotech participates in, given the growing volume of OTA pursuits.
Guide and, where necessary, author technical, management, and past performance volumes in coordination with SMEs, ensuring content is responsive, compliant, and persuasive.
Translate technical and engineering input into clear, customer-focused narrative aligned with win themes and discriminators.
Coordinate the development of graphics, tables, and other visual aids that strengthen proposal clarity and competitiveness.
Manage proposal templates, boilerplate libraries, and past performance/resume repositories to improve efficiency across pursuits.
Maintain a detailed compliance matrix mapping every solicitation requirement (Sections L and M, or equivalent) to proposal content, ensuring full responsiveness.
Lead Pink, Red, and Gold Team reviews; incorporate reviewer feedback and drive resolution of open issues to closure.
Ensure final proposal packages meet all formatting, page limit, and submission requirements prior to release, including electronic upload to portals such as SAM.gov or agency-specific systems.