Who we are

Helsing is a defence AI company. Our mission is to protect our democracies. We aim to achieve technological leadership, so that open societies can continue to make sovereign decisions and control their ethical standards.

As democracies, we believe we have a special responsibility to be thoughtful about the development and deployment of powerful technologies like AI. We take this responsibility seriously.

We are an ambitious and committed team of engineers, AI specialists and customer-facing programme managers. We are looking for mission-driven people to join our European teams – and apply their skills to solve the most complex and impactful problems. We embrace an open and transparent culture that welcomes healthy debates on the use of technology in defence, its benefits, and its ethical implications.

The role

As a Talent Operations Partner based in Munich or London, you will help build and improve the operational systems that support Helsing’s hiring as we scale. You will coordinate high-volume interview scheduling across multiple regions and support projects that improve the efficiency and consistency of our recruitment processes. This includes coordinating ATS integration work, supporting system testing and adoption, and using AI-enabled tools and reporting to make operational workflows more effective. By maintaining reliable processes and turning recruitment data into practical improvements, you will help create a smoother candidate experience and enable Talent Acquisition teams to hire effectively.

The day-to-day

Coordinate high-volume interview scheduling across multiple time zones, balancing candidate, interviewer and hiring manager availability

Support ATS integration projects by gathering requirements, documenting workflows, coordinating timelines and tracking actions across teams

Assist with system configuration, data checks, user acceptance testing and issue resolution to support reliable ATS implementation

Prepare guidance, templates and training materials to help colleagues adopt new systems and recruitment processes

Use AI-enabled tools to streamline suitable operational tasks, checking outputs for accuracy and handling candidate information responsibly

Use reporting tools to track scheduling turnaround times, interview completion rates and pipeline bottlenecks, and recommend process improvements based on the data

Work from the Munich or London office at least three days per week

You should apply if you

Have supported recruitment operations in a scaling or high-volume Talent Acquisition environment

Coordinate complex, multi-time-zone scheduling while maintaining accuracy as priorities change

Organise project activities across teams, track actions and timelines, and communicate risks or blockers clearly

Use Applicant Tracking Systems and recruitment tools to manage workflows and improve operational consistency

Use reporting tools to monitor process performance, interpret data and identify practical improvements

Communicate fluently in German and English, and handle confidential candidate information with car

Note: We operate in an industry where women, as well as other minority groups, are systematically under-represented. We encourage you to apply even if you don’t meet all the listed qualifications; ability and impact cannot be summarised in a few bullet points.

Nice to Have

Experience supporting an ATS implementation, integration or migration

Experience using Greenhouse, Ashby, Confluence or GoodTime

Experience using AI-enabled tools to support recruitment operations and process improvement

Join Helsing and work with world-leading experts in their fields

Helsing’s work is important. You’ll be directly contributing to the protection of democratic countries while balancing both ethical and geopolitical concerns

The work is unique. We operate in a domain that has highly unusual technical requirements and constraints, and where robustness, safety, and ethical considerations are vital. You will face unique Engineering and AI challenges that make a meaningful impact in the world