Accounts Payable Specialist

Summary

The Accounts Payable Specialist is responsible for executing day-to-day accounts payable transactions in accordance with company policies, internal controls, and accounting standards. This role focuses on accurate and timely invoice processing, vendor maintenance, and payment preparation in a high-volume environment.

Essential Duties and Responsibilities

• Process vendor invoices, including data entry, validation, and full 3-way matching as required, resolving any discrepancies with relevant stakeholders.
• Review invoices and expense claims for unallowable costs in accordance with established policies and escalate exceptions as required.
• Assist in preparation of weekly and ad-hoc payment runs for both electronic and check payments.
• Review and process employee expense reimbursements and ensure policy compliance.
• Assist with vendor inquiries and statement reconciliations.
• Support month-end close activities, including AP accrual preparation.
• Maintain accurate electronic AP records for audit purposes.
• Maintain vendor master data and supporting documentation.
• Perform research and analysis on vendor accounts as needed.
• Contribute to the preparation and maintenance of AP-related standard operating procedures.
• Ensure recurring expense tracker is updated with relevant actions taken to ensure timely processing of recurring invoices.
• Maintain log of invoices that are awaiting approval or are awaiting issue resolution.
• Support the wider finance and accounting team with any requests for AP related information.
• Assist the team on any initiatives to improve processes within the AP function.
• Assist with any ad-hoc tasks or special projects as needed.
• Maintains regular attendance including being at work, being on time to work and working full shifts.
• Other duties as assigned.

Competencies

To perform the job successfully, an individual should demonstrate the following competencies:

Greenpoint Core Competencies

• Adaptability – Adapts to changes in the work environment, manages competing demands, and accepts constructive criticism/feedback and changes approach or method to best fit the situation.
• Communications – Expresses ideas and thoughts effectively in verbal and written form, exhibits good listening and comprehension, keeps others informed and uses appropriate communication methods.
• Dependability – Responds to requests for service and assistance, follows instruction and responds to management direction, takes responsibility for own actions and doing the best job possible, keeps commitments, and maintains reliable attendance.
• Initiative – Sets and achieves challenging goals, demonstrates persistence and overcomes obstacles, measures self against standard of excellence, recognizes and acts on opportunities, and takes calculated risks to accomplish goals.
• Teamwork – Balances team and individual responsibilities, exhibits objectivity and openness to others' views, gives and welcomes feedback, contributes to building a positive team spirit, and puts success of team above own interests.
• Work Quality – Demonstrates accuracy and thoroughness, displays commitment to excellence, looks for ways to improve and promote quality, applies feedback to improve performance, and monitors own work to ensure quality.

Job Core Competencies

• Analytical Skills – Synthesizes complex or diverse information, collects and researches data, uses intuition and experience to complement data.
• Job Knowledge - Competent in required job skills and knowledge. exhibits ability to learn and apply new skills, keeps abreast of current developments, requires minimal supervision, displays understanding of how job relates to others, uses resources effectively.
• Planning & Organization – Prioritizes and plans work activities, uses time efficiently, plans for additional resources, integrates changes smoothly, sets goals and objectives, works in an organized manner.
• Productivity – Meets productivity standards, completes work in timely manner, strives to increase productivity, works quickly, achieves established goal.

Summary of Education, Experience & Certification