At Fried Frank, we’re a community of 800 lawyers and 500 business services professionals across New York, Washington, DC, London, Frankfurt, and Brussels. We advise leading corporations, investment funds, and financial institutions on high-stakes M&A, securities, regulatory matters, real estate, and litigation. Our culture is grounded in our core values — excellence, integrity and collaboration — and is designed to foster continuous learning, meaningful mentorship, and lasting professional growth. We are firmly committed to pro bono service and social justice, building on a proud legacy in civil rights. Our inclusive talent strategy is a core part of our broader talent management efforts and we remain steadfast in fostering a workplace where everyone has the opportunity to grow, thrive, and become their best professional and personal selves. Our business services professionals are integral to the firm’s success, driving innovation, operational excellence and exceptional client service across all areas of the firm. We offer competitive compensation and a comprehensive benefits package, including comprehensive medical coverage, retirement plans and health and wellness initiatives designed to support your personal and professional wellbeing. We welcome passionate, driven individuals to join us, and be part of a team where you’ll be supported, inspired and empowered to build an exceptional career.

Position Summary

The Marketing & Business Development Administrative Assistant provides high-level administrative and operational support to the Marketing & Business Development team. This role contributes to the successful execution of key initiatives, including events, budgeting processes, and data management, as well as the operational effectiveness of the department as a whole. ensuring seamless coordination, accurate reporting, and high-quality deliverables in a fast-paced professional services environment.

This role offers the opportunity to work closely with senior marketing and business development leaders, gain exposure to high-impact client initiatives and cross-functional collaboration, and develop skills across marketing operations, event management, financial processes, and CRM systems within a dynamic and growth-oriented team.

This is an administrative role requiring strong organizational and coordination skills, attention to detail, and the ability to support multiple stakeholders and priorities effectively.

Job Relationships

Reports to the Manager of Legal Executive Assistant and Paralegal Services, with supervisory input from the Marketing & Business Development directors and Chief Marketing Officer. Serves as a liaison between internal stakeholders, external vendors, and administrative staff, operating under the direction of department leadership.

Key Responsibilities

Administrative & Operational Support

Provide day-to-day administrative support to the Marketing & Business Development team and leadership
Assist in managing scheduling for team meetings, events, and department activities, including logistics, catering, and A/V
Coordinate virtual meetings (Zoom, Teams, WebEx)
Prepare, format, proofread, and edit presentations, reports, and correspondence
Maintain organized records, files, and departmental documentation
Coordinate travel arrangements and itineraries
Support onboarding logistics and general administrative needs
Manage the department’s vacation schedule and provide support to leadership in ensuring appropriate coverage in teams

Event & Marketing Coordination

Assist in coordinating logistics and execution of marketing and business development events, conferences, and client programs
Support event registrations, materials preparation, vendor coordination, and on-site logistics
Assist with client gifting and related coordination
Support internal initiatives, including merchandise and promotional programs

Financial & Budget Support

Assist with budget tracking, expense coordination, and reconciliation activities
Process invoices and support timely submission and approvals