Build the Future with Us — EquipmentShare is Hiring a Government Contract Administrative Assistant

At EquipmentShare, we’re not just filling a role — we’re assembling the best team on the planet to build something that’s never been built before. We’re on a mission to transform an industry that’s been stuck in the past by empowering contractors and communities through innovative technology, real-time support, and a team that truly cares.

We’re hiring a Government Contract Administrative Assistant at our Corporate Headquarters in Columbia, MO and we’re looking for someone who’s ready to grow with us, bring energy and drive to their work, and help us build the future of construction. This position is fully remote.

Primary Responsibilities

Assist in effectively enforcing contracts made with the government, contractors, employees, suppliers, or clients
Closely review contract documents for accuracy, prepare and distribute contract documents for execution, review incoming and outgoing correspondence, maintain and organize physical and electronic contract files, and prepare reports.
Audit contracts, and documentation, enter contracts into the database, and customer services
Maintain, update, and support all online sites and tools associated with Federal, State, Local, and Education contracts
Update processes and procedures as needed to reflect changes
Coordinate meetings, travel arrangements, conference calls, video conferences, staff training, departmental budget, and expense reports.
Schedule and maintain contract database and management-level schedules/calendars
Assemble information from numerous departments and create presentations for meetings regarding the contracting process.
Handle the Freedom of Information Act and other requests from Federal customers or agencies.
Maintain government contracts files in auditable form, including managing data production to the government during government audits and investigations.
Must be open to occasional travel (20%) across the United States
Performs other duties as assigned

Why EquipmentShare?

Because we do things differently — and we think you’ll feel it from day one. We’re a people-first company powered by cutting-edge technology. That means our proprietary T3 platform doesn’t just run our business — it also makes your job easier, safer, and more connected. Whether you’re behind the wheel, under the hood, leading a branch, or closing deals — tech supports you, and you drive us forward.

We’re a team of problem-solvers, go-getters, and builders. And we’re looking for teammates who take pride in doing meaningful work and want to be part of building something special.

Perks & Benefits

Competitive compensation
Full medical, dental, and vision coverage for full-time employees
Generous PTO + paid holidays
401(k) + company match
Gym membership stipend + wellness programs (earn PTO and prizes!)
Company events, food truck nights
16 hours of paid volunteer time per year — give back to the community you call home
Career advancement, leadership training, and professional development opportunities

About You

You want to be part of a team that’s not just changing an industry for the sake of change — we’re transforming it to make it safer, more secure, and more productive. You bring grit, heart, and humility to your work, and you’re excited about the opportunity to grow within a fast-paced, mission-driven environment.

We’re looking for people who:

See challenges as opportunities
Embrace change and continuous improvement
Bring energy, effort, and optimism every day

Skills & Qualifications

Ability to maintain a high level of confidentiality
Excellent verbal and written communication skills and problem-resolution abilities
Ability to interact professionally with people at all levels of the organization
Ability to thrive in a dynamic, high-pressure environment and handle numerous competing demands
Ability to prioritize tasks and adapt quickly to changes while remaining diligent through each task performed
Strong time management and organization skills to track and monitor contracts for future obligations, expiration dates, and other contractual deadlines