CHAOS Industries is redefining modern defense with a multi-product portfolio that gives the ultimate advantage—domain dominance. The company's products are powered by Coherent Distributed Networks (CDN™), empowering warfighters, commercial air operators, and border protection teams to act faster, adapt rapidly, and stay ahead of evolving threats.

CHAOS Industries was founded in 2022 and has raised a total of $1 billion in funding from leading investors, including 8VC, Accel, and Valor Equity Partners. The company is headquartered in Los Angeles, with offices in Washington, D.C., San Francisco, San Diego, and London. For more information, please visit www.chaosinc.com.

Role Overview:

The CHAOS Marketing & Communications team is looking for a highly organized, detail-oriented Marketing & Communications Operations Coordinator to help keep our Marketing & Communications (MarCom) team running smoothly and efficiently.

Responsibilities:

Team Operations

Help manage the team's annual and ongoing marketing and communications calendars.
Coordinate planning for campaigns, events, launches, publications, announcements, and other MarCom activities.
Maintain shared files, templates, resources, and documentation so information is easy for the team to find and use.
Help prepare materials for team meetings, planning sessions, leadership updates, and other internal forums.
Track decisions, action items, and next steps and make sure follow-through happens.
Look for opportunities to streamline processes, eliminate unnecessary administrative work, and make the team more efficient.
Become the team's "source of truth" for timelines, deliverables, and operational details.

Vendor & Partner Management

Serve as a day-to-day point of contact for marketing and communications vendors, agencies, freelancers, and other external partners.
Coordinate project scopes, timelines, deliverables, meetings, and communications with vendors.
Track contracts, statements of work, invoices, budgets, and other administrative details in partnership with the appropriate team members.
Help ensure vendors have the information, assets, feedback, and approvals they need to deliver work on time.
Maintain organized records of vendor relationships, projects, deliverables, and key contacts.

Project Management

Manage day-to-day project coordination across the MarCom team, ensuring projects stay on schedule and key milestones and deadlines are clearly tracked.
Maintain project plans, timelines, calendars, task trackers, and other tools used to keep the team organized.
Follow up with team members and cross-functional partners on outstanding tasks, deliverables, approvals, and decisions.
Identify potential delays, gaps, or dependencies early and flag them to the appropriate team member.
Coordinate meetings, agendas, notes, action items, and follow-ups as needed.
Help establish and maintain consistent project management processes and ways of working across the team.
Keep a clear view of what is happening across the MarCom team's portfolio of work and help ensure priorities don't get lost amid competing demands.

Minimum Requirements:

2–5 years of experience in marketing, communications, project management, operations, agency, or a related field.
Proven experience coordinating multiple projects, deadlines, deliverables, stakeholders, and/or vendors simultaneously.
Exceptional organizational skills and attention to detail; you naturally keep track of the small things and make sure nothing falls through the cracks.
Strong project management skills, including the ability to build and maintain timelines, track dependencies, manage action items, and follow up on deliverables.
Highly proactive and self-directed; able to anticipate what needs to happen next rather than waiting to be asked.
Excellent written and verbal communication skills, with the ability to communicate clearly and professionally with both internal and external stakeholders.
Strong follow-through and accountability—you take ownership of tasks and see them through to completion.