Job Summary

We are seeking a motivated and detail-oriented Entry-Level Contracts Administrator to join our growing Contracts team. This position offers an excellent opportunity to build a strong foundation in government and commercial contract administration, working closely with senior contracts professionals and cross-functional departments such as Sales, Finance, and Program Management. The successful candidate will assist in the preparation, review, and administration of contracts and documentation in compliance with Federal Acquisition Regulation (FAR) and other applicable requirements.

Key Responsibilities

Assist in reviewing solicitations and requests for proposals (RFPs) to support the proposal process.
Ensures adherence to internal policies for Quotes and Proposals regarding ATS Delegation of Authority.
Creates Quotes in accordance with approved pricing documentation and ATS policies and procedures.
Creates and submits sales orders accurately into the ATS ERP systems at either site location via approved processes.
Reviews and provides guidance to ATS Planning and Shipping teams regarding the sales order requirements.
Keeps detailed documentation in ATS Contracts Department SharePoint site in accordance with the Departments policies and procedures.
Help prepare and organize contract documentation, including proposals, certifications, and supporting materials.
Prepare and submit customer/supplier certifications and representations.
Maintain contract records, databases, and filing systems to ensure compliance and audit readiness.
Support the tracking of contract deliverables, deadlines, and funding status.
Assist in the preparation of contract modifications, extensions, and closeout documentation.
Work with internal teams (program, finance, procurement) to support contract execution and compliance.
Monitor contract performance milestones and assist with reports to internal stakeholders.
Communicate professionally with government agencies and/or prime contractors under the guidance of senior staff.

Qualifications

Bachelor’s degree in Business, Legal Studies, Public Administration, or a related field (required).
Internship or academic experience related to contract administration, procurement, government affairs, or legal support (preferred but not required).
Basic understanding of government contracting principles and the Federal Acquisition Regulation (FAR) is a plus.
Some exposure to contract review processes, including non-disclosure agreements (NDAs) and basic redlining of contract terms (preferred).
Strong attention to detail and organizational skills.
Excellent written and verbal communication skills.
Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
Ability to learn quickly and take initiative in a fast-paced environment.

Preferred Skills (Not Required)

Exposure to Deltek, Unanet, SAP, or other contract management tools.
Coursework or certification in contract management or government procurement.
Familiarity with contract types such as FFP, CPFF, or T&M.

What We Offer

On-the-job training and mentorship from experienced contracts professionals.
Exposure to real-world U.S. Government contracts (DoD, civilian agencies, prime/subcontract).
Career development support and access to industry certifications (e.g., CFCM, CPCM, DAWIA).
Competitive salary, benefits, and PTO package.

Physical Demands & Work Environment

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Office Setting: This position is performed predominately or exclusively on-site at the office or other approved worksite. This may occur in a personal office or in a moderately noisy shared work area with an assigned cubicle.

While performing the duties of this job, the employee is regularly required to use hands to type on a keyboard as well as feel and manipulate items; reach with hands and arms; and talk and hear over headphones, other communication devices, or in person. The employee is frequently required to stand, walk, and sit. The employee must occasionally lift and/or move up to 10 pounds, and intermittently lift and/or move up to 25 pounds.