About Acadia Pharmaceuticals

Acadia is committed to turning scientific promise into meaningful innovation that makes the difference for underserved neurological and rare disease communities around the world. Our commercial portfolio includes the first and only FDA-approved treatments for Parkinson’s disease psychosis and Rett syndrome. We are developing the next wave of therapeutic advancements with a robust and diverse pipeline that includes mid- to late-stage programs in Alzheimer’s disease psychosis and Lewy body dementia psychosis, along with earlier-stage programs that address other underserved patient needs. At Acadia, we’re here to be their difference.

Position Summary

We are seeking a highly organized and proactive Senior Administrative Assistant to provide advanced support to senior leaders and their teams. This role manages complex administrative activities, coordinates critical business operations, and handles confidential information with professionalism and discretion. The ideal candidate thrives in a fast-paced environment, anticipates business needs, and contributes to the success of both leadership and cross-functional teams.

Primary Responsibilities

Provide administrative support to assigned leaders and business functions, including coverage for administrative team members as needed
Manage complex calendars, scheduling priorities, and meeting coordination for senior leaders
Coordinate domestic and international travel arrangements, including itineraries and logistics
Prepare reports, presentations, correspondence, and other business documents using information from multiple sources
Coordinate logistics for on-site and off-site meetings, conferences, leadership events, and company functions
Process and reconcile expense reports and corporate credit card transactions through Concur
Prepare and manage department-related documentation, including contracts, purchase orders, scopes of work, and service agreements
Track departmental expenses and support budget management activities
Partner with cross-functional teams to support projects, initiatives, and operational priorities
Perform other duties as assigned

Education/Experience/Skills

High school diploma required; associate's or bachelor's degree preferred
Minimum 4 years of administrative experience supporting senior-level leaders
Experience supporting senior-level leaders and working with internal and external stakeholders
Experience preparing presentations, reports, and business correspondence
Ability to independently manage complex schedules, competing priorities, and multiple projects
Experience handling confidential and sensitive business information
Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint
Experience coordinating meetings, events, and travel arrangements, including international travel
Experience processing expense reports and managing business expenses through Concur or similar systems
Strong organizational skills with exceptional attention to detail and follow-through
Ability to work independently and collaboratively in a fast-paced environment
Ability to travel occasionally as business needs require

Physical Requirements

While performing the duties of this job, the employee is regularly required to stand; walk; sit; use hands to finger, handle, or feel; reach with hands and arms; climb or balance; stoop, kneel, crouch, see, talk or hear in a standard office environment and independently from remote locations. Employee must occasionally lift and/or move up to 20 pounds. Ability to travel independently overnight and work after hours if required by travel schedule or business needs.

In addition to a competitive base salary, this position is also eligible for discretionary bonus and equity awards based on factors such as individual and organizational performance. Actual amounts will vary depending on experience, performance, and location.

Salary Range

$30.87—$38.61 USD

What we offer US-based Employees

Competitive base, bonus, new hire and ongoing equity packages