📍 San Francisco | 🏢 5 Days Onsite

Location: Onsite in San Francisco

Compensation: Competitive Salary + Equity

Who We Are

Engineering simulation is one of the last major categories of software that AI hasn't rebuilt. The tools used to design aircraft, ships, reservoirs, and medical devices still run on numerical methods that are decades old, and an engineer can wait a full day for a single answer. UniversalAGI is building foundation models that learn physics directly from data, and they are already running in early deployments on real computational fluid dynamics and reservoir engineering problems for some of the largest industrial and defense organizations in the world.

We are a team of 25 researchers and engineers in San Francisco backed by Elad Gil (#1 Solo VC), Eric Schmidt (former Google CEO), Ion Stoica (Databricks Founder), Jared Kushner (former Senior Advisor to the President), David Patterson (Turing Award Winner), and Luis Videgaray (former Foreign and Finance Minister of Mexico).

About the Role

As our Recruiting Coordinator, you'll be the operational backbone of our talent acquisition efforts, ensuring every candidate has an exceptional experience from first contact through offer. You'll keep our hiring machine running smoothly by owning scheduling, coordination, and candidate communications while our technical sourcers and hiring managers focus on evaluation and closing.

This is an ideal role for someone who's highly organized, thrives in fast-paced environments, has great attention to detail, is the ultimate team player, and wants to learn the fundamentals of recruiting at a hypergrowth AI startup. You'll gain exposure to how world-class technical teams are built while developing skills that translate across recruiting, operations, and people functions.

What You'll Do

Own interview scheduling end-to-end: Coordinate complex, multi-round interviews across busy calendars for candidates, interviewers, and CEO, often across time zones and with tight turnarounds

Deliver an exceptional candidate experience: Serve as the primary point of contact for candidates throughout the process, ensuring timely communication, clear expectations, and a professional, welcoming experience

Manage logistics: Prepare interview materials, coordinate travel arrangements when needed, greet onsite candidates, and handle any day-of logistics

Maintain our systems: Keep our ATS (applicant tracking system) accurate and up-to-date, track candidate status, and ensure no one falls through the cracks

Support recruiting operations: Help with job postings, generate pipeline reports, assist with offer letter preparation, and support onboarding coordination for new hires

Identify process improvements: Spot inefficiencies and suggest ways to make our recruiting coordination faster and smoother as we scale

Partner across the team: Work closely with our Technical Sourcer, hiring managers, and leadership to keep everyone aligned and informed

Support office operations: Help coordinate day-to-day office logistics, including supplies, vendors, team events, workspace needs, and other administrative support to keep the office running smoothly

Support technical sourcing: Partner with our Technical Recruiter and Technical Sourcer to research and identify high-potential candidates for AI/ML, CFD, physics simulation, software engineering, and other deep-tech roles using LinkedIn, GitHub, research publications, professional communities, referrals, and emerging AI sourcing tools.

Grow into sourcing ownership: As you build technical fluency, take on targeted sourcing projects by translating role requirements into candidate profiles, building talent maps and pipelines, drafting personalized outreach, and tracking response and conversion data.

Qualifications

Bachelor's degree (recent graduate or up to 1 year of experience welcome)

Exceptional organizational skills and attention to detail—you don't let things slip through the cracks

Strong written and verbal communication skills with a professional, friendly tone