About Sygaldry

Sygaldry Technologies is building quantum-accelerated AI servers to exponentially speed up training and inference. Our AI servers address the problem of rising compute and energy costs for scaling AI, enabling companies to innovate faster and more affordably. We're building the infrastructure for quantum superintelligence.

We pioneer new domains in physics, engineering, and AI, tackling the hardest challenges with a grounded, optimistic, and rigorous culture. Our team is growing — we're looking for people who want to shape how quantum and AI intersect, and unlock the potential of both together.

About the Role

Sygaldry is looking for a highly organized, proactive, and resourceful Office Manager / Executive Assistant to support our growing San Francisco office.

This is a hands-on role for someone who enjoys creating structure, anticipating needs, and making things run smoothly. You will own the day-to-day operations and experience of the San Francisco office while providing executive support to members of our leadership team.

We’re looking for someone who can move comfortably between managing the details of a high-functioning office and supporting fast-moving executives—someone who notices what needs to happen, takes ownership, and follows through. You create an environment where executives and employees can focus on their work because the details around them are handled thoughtfully and reliably. You ensure our visitors have a great experience and that operational needs are anticipated rather than simply reacted to. This role will grow into a trusted partner to the team and take on increasing ownership as Sygaldry continues to grow.

What You'll Do

Executive Support

Provide day-to-day administrative and operational support to Co-founder

Manage calendars, scheduling, and meeting coordination across internal and external stakeholders

Coordinate domestic and international travel, including flights, hotels, ground transportation, and itineraries

Help executives prioritize their time by proactively identifying scheduling conflicts, dependencies, and follow-ups

Coordinate meetings, including logistics, materials, and other preparation as needed

Handle sensitive and confidential information with discretion and sound judgment

Anticipate needs and proactively solve problems before they become blockers

Office Operations

Own the day-to-day operations of the San Francisco office and ensure it is organized, welcoming, and running smoothly

Serve as the primary point of contact for office-related needs, vendors, building management, and facilities

Manage office supplies, food and beverage programs, deliveries, maintenance, and other workplace services

Coordinate office access, workspace needs, and operational logistics in partnership with the appropriate internal teams

Support new-hire onboarding and offboarding logistics for the San Francisco office

Identify opportunities to improve office processes and create simple, scalable systems as the team grows

Maintain a high standard for the overall office environment and employee experience

Team & Company Support

Coordinate on-site visits for candidates, investors, partners, and other guests

Support leadership meetings, company gatherings, and special events in San Francisco

Partner closely with Operations, People, Finance, IT, and other teams across Sygaldry

Help connect the San Francisco office with the broader company and create a consistent employee experience across locations

Take ownership of special projects and operational needs as they arise

What We're Looking For

Demonstrated experience in office management, executive support, operations, hospitality, or a similar high-touch environment

Strong organizational skills and exceptional attention to detail

Ability to manage multiple priorities in a fast-moving environment

Strong judgment and the ability to operate independently

A proactive mindset—you naturally look ahead and anticipate what will be needed

Excellent written and verbal communication skills

Comfortable working directly with executives, employees, candidates, vendors, and external partners