About us

Ruby Labs is a leading tech company that creates and operates innovative consumer products. We offer a diverse range of opportunities across the health, education, and entertainment industries. Our innovative teams are driving the future of consumer-led products, and we're always looking for passionate individuals to join us. Learn more about our story at: https://rubylabs.com/about-us/

About the role

You will lead the accounts receivable process, from cash application to collections, reconciliation and revenue-related reporting. You will make sure every transaction across all payment providers is captured accurately, reconciled on time and accounted for in line with applicable standards. You will manage the full AR cycle: gross revenue, refunds, fees, chargebacks, cash collections.

Payment provider reconciliation

Own daily, weekly and monthly reconciliations across multiple payment providers (e.g., Stripe, PayPal, Finix, Nuvei, Worldpay)

Reconcile gross sales, fees, chargebacks, refunds, disputes, reserves and payouts to bank statements and the general ledger

Investigate and resolve variances, timing differences and unmatched items promptly

Manage multi-currency settlements and FX differences

Accounting standards and revenue accounting

Apply relevant standards, including IFRS 15 / ASC 606 (revenue recognition), IFRS 9 / ASC 326 (expected credit losses), and IAS 21 / ASC 830 (foreign currency)

Maintain accurate deferred revenue balances

Calculate and review provisions

Prepare and review AR and deferred revenue roll-forwards, journal entries and supporting schedules

Ensure correct sales tax treatment in coordination with Tax team

Month-end close, controls and audit

Deliver AR-related close tasks on schedule and to a high standard of accuracy

Design, document and maintain internal controls over AR and cash

Serve as the primary contact for internal and external auditors on AR, revenue and cash matters

Prepare clear variance analysis and KPI reporting for Finance leadership

Qualifications

Strong tech skills and tech-savvy mindset. Proven ability to adopt and leverage AI technologies, and AI agents. AI adoption is an essential part of how the Company operates across all processes.

Bachelor's degree in Accounting, Finance or a related field; professional qualification (CPA, ACCA, CA, CMA or equivalent) strongly preferred

[7-8]+ years of accounting experience, including [2-3]+ years in a role in AR, revenue accounting or finance operations

Proven experience in a subscription, SaaS, digital or recurring-revenue business

Strong hands-on experience reconciling high-volume transactions across multiple payment service providers and currencies

Solid working knowledge of IFRS and their practical application to subscription models

Experience with deferred revenue accounting, chargebacks, refunds and payment-dispute handling

Advanced Excel / Google Sheets skills; comfortable working with large datasets

Strong analytical, problem-solving and communication skills, with attention to detail and the ability to work to tight deadlines

Technical experience is required, preferably with basic SQL knowledge or junior-level developer skills.

Location

Ruby Labs operates within the CET (Central European Time) zone. Applicants from any country are welcome to apply for the position as long as they are located within approximately ± 4 hours of CET. This ensures optimal collaboration and communication during working hours.

Benefits

Discover the perks of being part of our vibrant team! We offer:

Remote Work Environment: Embrace the freedom to work from anywhere, anytime, promoting a healthy work-life balance.

Unlimited PTO: Enjoy unlimited paid time off to recharge and prioritize your well-being, without counting days.

Paid National Holidays: Celebrate and relax on national holidays with paid time off to unwind and recharge.

Company-provided MacBook: Experience seamless productivity with top-notch Apple MacBooks provided to all employees who need them.

Flexible Independent Contractor Agreement: Unlock the benefits of flexibility, autonomy, and entrepreneurial opportunities. Benefit from tax advantages, networking opportunities, reduced employment obligations, and the freedom to work from anywhere. Read more about it here: https://docs.google.com/document/d/1nkrN76JlZkbKj9WSOhlT1_mni_CZeDkHdwfIjPXVwvk/preview?tab=t.0#heading=h.ndsdl4wapxtt