About Mecka AI

Mecka AI is building the data infrastructure layer for robotics and embodied AI.

We design and operate global systems for data capture, data labeling, and hardware-enabled workflows used by leading AI labs and robotics companies to train and validate humanoid and embodied AI systems.

We work closely with frontier robotics teams to bridge real-world data, simulation, learning-based systems, and deployed hardware.

The Role

We're hiring an Office Manager to be the operational backbone of Mecka's New York office and a force multiplier for leadership.

We're looking for someone who is sharp, analytical, and commercially minded — someone who can run the office, support executive workflows, and plug into business development and operations work when needed. You'll be a key part of how Mecka functions day-to-day and a trusted extension of the leadership team.

If you thrive in fast-moving environments, hate wasted motion, and want to be close to the action at a company building something that matters — this is the role.

What you will be doing

Office Operations

Own the day-to-day operations of the NYC office — vendor relationships, supplies, facilities, and anything that keeps things running

Set up and maintain systems and processes that make the office efficient and professional

Coordinate events, offsites, team meetings, and visitor logistics

Be the go-to person for anything operational in New York

Business Development Support

Support the BD and sales team with research, outreach coordination, and pipeline tracking

Help prepare decks, briefs, and materials for partner and customer meetings

Assist in managing relationships — tracking touchpoints, following up, keeping things moving

Identify opportunities to improve how we manage and grow commercial relationships

NYC Operations Lead

Serve as the operational point of contact for the New York office

Coordinate across teams — sales, deployments, engineering — to ensure NYC runs smoothly

Flag issues, surface blockers, and solve problems before they escalate

Help onboard new hires and contractors based in New York

What you bring

3+ years in an office manager, chief of staff, operations, or generalist role at a fast-moving company

Demonstrated ability to manage multiple workstreams simultaneously without dropping balls

Strong written and verbal communication — clear, concise, and professional

Comfortable with data, metrics, and analytical work — not just logistics

Experience hosting events

Even better if you have

Prior experience at a startup, tech company, or high-growth environment

Exposure to business development, sales operations, or commercial workflows

Has built or improved internal processes, not just maintained them

Comfortable using tools like Notion, Slack, Google Workspace, and CRM platforms

Has operated as a de facto office lead or chief of staff in a previous role

More about you

A natural executor — you see what needs to happen and make it happen

Analytically minded — you bring data and structure to ambiguous problems

Highly organized without being rigid — you adapt fast when priorities shift

Discreet, trustworthy, and professional with sensitive information

Energized by variety — no two days look the same and that's how you like it

Low ego, high output — you care about outcomes, not credit

Why This Role

Be at the center of a fast-growing company doing important work

High trust, high visibility, and direct access to leadership

Real scope — this isn't a gatekeeper role, it's a builder role

Opportunity to grow into broader operations or chief of staff responsibilities over time

Work out of Mecka's New York office alongside a sharp, driven team

If you don't check every box above but believe you can do the job, we encourage you to apply — we're looking for capability and trajectory, not a perfect checklist match.

We strive to create an inclusive work environment for all; we welcome applicants from all backgrounds and are committed to providing equal opportunities. Should you require any accommodations during the recruitment process, we will partner with you to meet your needs.