Field & Events Manager — LATAM Contractor

About Hauler Hero

Hauler Hero builds the operating system for residential and commercial waste haulers, including dispatch, routing, billing, payments, customer management, reporting, and the driver app that ties field operations together.

Our customers are private hauler owners, operators, and municipal waste leaders running essential services every day. Many are still managing their businesses through paper tickets, whiteboards, spreadsheets, disconnected systems, and legacy software. The result is missed revenue, messy routes, limited visibility, and too much time spent fighting fires instead of growing the business.

Today, we serve 240+ haulers across the country and are scaling quickly. We are a well-funded, fast-moving vertical SaaS company bringing modern software to an essential industry where the customer need is clear and the opportunity is large.

About the Role

We are looking for a LATAM-based contractor to run Hauler Hero's trade show and events program across the United States and Canada, from finding the right shows to following up on every lead.

You will build and manage our events calendar, decide with leadership which shows are worth it, secure early-bird pricing, coordinate booth logistics through our shipping vendor, and make sure every lead reaches Sales quickly. You will travel to some U.S. shows to run the booth on site.

This is not just an event-logistics role. We need someone who treats each show as an investment: chooses carefully, plans early, measures results and keeps improving the program.

What You’ll Own

Event Discovery and Calendar

You will constantly scout waste industry events, conferences and regional association meetings, using our event dashboard and AI-assisted weekly scans.

You will maintain the yearly events calendar and score each show on audience, fit with our ideal customer, cost and past results, so we can make clear go or no-go decisions.

Registration, Early Birds and Budget

You will register for shows early to lock in early-bird pricing and better booth spots, with a goal of saving 10–15% of the yearly events budget or turning those savings into sponsorships and speaking slots.

You will track every event's budget, including booth, sponsorship, travel and shipping.

Logistics and Booth Operations

You will coordinate booth gear, shipping and storage through our logistics vendor, book travel, manage show deadlines and prepare everything on our pre-event checklist.

You will work with our Multimedia Designer on booth graphics, handouts and presentations.

On-Site Execution

You will travel to selected U.S. shows to set up, staff the booth with our team, book meetings and capture leads.

Lead Follow-Up and ROI

You will make sure every event lead is in HubSpot within 48 hours, tagged with the event, and handed to Sales with an agreed follow-up.

You will write a short results note after each show covering cost, leads, pipeline and won deals, so we can measure real return on every event.

What We’re Looking For

The strongest candidates will likely have:

2–5 years of experience in event marketing, trade show management, field marketing or event production

Excellent written English and strong spoken English, comfortable working face to face with U.S. customers at shows

A valid U.S. visa or the ability to travel to the United States for events, several times a year

Strong project management skills and comfort juggling many deadlines at once

High attention to detail around registrations, shipping deadlines, travel and budgets

Comfort negotiating with organizers and vendors

An outgoing, professional presence at a booth

Comfort using tools like Notion, Google Workspace, HubSpot and spreadsheets

Reliable high-speed internet and availability during core U.S. business hours

Bonus Points

Experience with B2B or SaaS trade shows in the United States

Experience in waste, recycling, logistics, transportation, field services or public works

Experience managing booth shipping and freight vendors

Experience booking sponsorships or speaking sessions

Experience measuring event ROI in a CRM