Reports to: Director of Operations

Location: Boston area, on-site at our HQ and warehouse in Charlestown, MA, with occasional travel to store locations

About Eyebot

Eyebot is an outcome-focused technology company on a mission to make vision care accessible to everyone, equally. Headquartered in Boston’s Charlestown neighborhood and backed by top investors and the National Science Foundation, our vision test kiosk is reshaping how vision care is delivered.

If you are passionate about solving big problems and building the future of vision care, we would love to hear from you.

About the Role

Eyebot places vision-screening kiosks in retail and healthcare locations across the U.S. This role keeps every deployment on track, from site readiness and kiosk prep at HQ to delivery and handoff at the partner location. You'll coordinate shipments, schedules, and vendors so every kiosk arrives on time, undamaged, and ready to install. You'll also build the processes and checklists that let us deploy at higher volume without losing quality.

This is a hands-on role for someone who is extremely organized, calm under shifting timelines, and happiest when every detail is buttoned up.

A Typical Week Might Include

Getting quotes from freight carriers and booking delivery of several kiosks to stores across the country

Conducting a site assessment by running a video call with a store manager to check where the kiosk will go and test the store's internet connection

Updating the deployment calendar after a partner moves an install date, and letting everyone affected know

Packing and staging kiosks at our warehouse with the engineering and manufacturing team

Following up on a shipment that's running late, or filing a claim for a damaged delivery

What You'll Own

Shipping kiosks to stores

Get quotes from and book freight carriers, including less-than-truckload (LTL), white-glove delivery, and dedicated trucks when several stores in one region launch together

Confirm delivery dates with each store and line them up with our install and training schedule

Track every shipment from our warehouse to the store, and keep internal teams and partners updated on any changes

Document kiosk condition during shipping, prevent damage, and manage claims when something goes wrong

Ship smaller packages such as parts, accessories, and returns

Own relationships with various shippers so that we can deliver on various shipping requests

Making sure stores are ready

Run remote store assessments with store staff: video walkthroughs, internet connectivity tests, and photo review of the proposed location

Check each store against our requirements for space, power, internet connectivity, and lighting, and flag problems early

Schedule an in-person visit or a local technician when a remote assessment isn't enough

Scheduling and coordination

Maintain the master calendar of upcoming kiosk launches, including shipments, installs, and staff training

Work with our sales and operations teams early so upcoming launches have realistic timelines

Coordinate with engineering on when kiosks will be built, tested, packed, and ready to ship

Help plan travel for the team members who install kiosks and train store staff

When necessary schedule third party technician to be onsite to assist with an install

Warehouse and inventory

Receive, track, and stage kiosks, parts, and accessories at our Charlestown warehouse

Help keep inventory records accurate and up to date

Improving how we work

Create and maintain checklists, shipping procedures, and vendor contact lists

After each launch, review what went well and what didn't, and update our processes

Find ways to lower shipping costs and shorten delivery times

What Success Looks Like

Kiosks arrive on time, undamaged, and ready to install

Our team and our partners always know where each launch stands

Store readiness issues are caught before a kiosk ships, not after it arrives

Shipping costs are tracked and trending down

Warehouse inventory is accurate and up to date

Our launch process is clear and repeatable, and doesn't depend on any one person